NCT Sheffield and Rotherham Branch Meeting held on 8th January 04 at= 9 Middle Lane, Grenoside, Sheffield at 8pm

Nether Green Infant School PTA meeting held at Nether Green Infant School, Stumper= lowe Road, Tuesday 15^th April, 7.45pm.

Present: Leila Prescott (Chair), Helen Gr= iffiths, Amanda Forrester, Di Cole, Cinnamon Hodgson, Miss Ball, Kate May, Sylvia Ba= tes.

Apologies:<= /b> Sarah Furniss, Amber Beare, John = Follin, Madeleine Thomas, Tori Gray, Kim Breakwell, Cathy Farmer.=

Next Meeting:      &nbs= p;    Wednesday 11^th June, 7.45pm at Nethergreen Infant School=

&nb= sp;            =             &nb= sp;

Diary Dates:            = Wednesday 23^rd April &= #8211; Sponsored Bounce

        &= nbsp;           &nbs= p;        Tuesday 29^th April – Coffee Morning (t.b.c. with Emma & Tori)

        &= nbsp;           &nbs= p;        Thursday 1^st May – Pampered Chef Evening

        &= nbsp;           &nbs= p;        Thursday 19^th May – Planning meeting for summer fair

        &= nbsp;           &nbs= p;        Thursday 12^th June – Coffee Morning

        &= nbsp;           &nbs= p;        Saturday 14^th June – Summer Barbecue

        &= nbsp;           &nbs= p;        Saturday 5^th July – Summer Fair

        &= nbsp;           &nbs= p;        Friday 11^th July – School Disco (PLEASE NOTE THIS IS A CHANGE OF DATE)

Item No.

Discussion

Action

Date

1

Sponsored Bounce.

The bouncy castle has been booked= and will be delivered on Tuesday afternoon. The whiteboard will be put up in = the school hall for people to sign up to help with safety spotting on the day= . It was also suggested to produce a flyer asking for volunteers and to distri= bute it to all parents via book bags. Di offered to produce and organise distribution of the flyer. =

Di to produce flyer and organise distribution via book bags

23^{rd April}

<= /o:p>

Week prior to event.

Item No.

Discussion

Action

Date

2

Pampered Chef Fundraising evening

Sylvia Bates attended the meeting= to give members more details on the Pampered Chef Evening. In summary the main po= ints shared:

-&= nbsp;     The event is being orga= nised by Sylvia Bates, Amanda Howarth and Louise Admani.

-&= nbsp;     To raise funds for the = PTA tickets to attend the event are to be sold at £1 – which incl= udes a free glass of wine. Parents will be encouraged to buy tickets in advanc= e of the event. Tickets will be available from the school office.

-&= nbsp;     Up to 15% of the sales = made at the event will be donated to the PTA

-&= nbsp;     The event will be adver= tised by a flyer in book bags, mini posters in all classrooms and a mention in = the school newsletter a week before the event.

-&= nbsp;     Sylvia and the team hav= e been very successful at getting raffle prizes, to hold a raffle at the event to raise further funds for the PTA

-&= nbsp;     Members present offered= to help promote the event by selling raffle tickets in the school foyer at morning drop off time.

-&= nbsp;     Members present also of= fered to help set up event and clear away

Leila thanked Sylvia for attendin= g the meeting and organising this fundraising event.

Sale of raffle tickets during mor= ning drop off time.

Monday 28^th April – Kate <= /p>
Tuesday 29^th April – Emma & To= ri? (coffee morning)

Wednesday 30^th April – Leila<= /p>
Thursday 1^st May – Helen/Di<= /p>

1^st May, 7.30pm=

Week Prior to event

3

Summer Barbecue

Leila reported that Madeleine was= happy to co-ordinate the summer barbecue with Tory’s assistance and lots = of PTA/parent volunteers to help on the day. Members present agreed to help wherever possible.

A short discussion followed about entertainment/activities for the event.

Last year the following were succ= essful:-

-&= nbsp;     Face painting

-&= nbsp;     Family Games

-&= nbsp;     Bouncy castles (one for pre-schoolers and one for older children)

Cinnamon suggested it would be us= eful to organise volunteers to organise the family games, which happened more in = an ad hoc way last year. Kate suggested that it would be worth contacting the Archie camp/After school Archie play leaders to investigate if they would= be available to run team games etc.

Leila to liaise with Madeleine an= d Tori to organise planning meeting for summer barbecue

Kate to contact Archie organisati= on to investigate costs of their support.

14^th June

Item No.

Discussion

Action

Date

4

Summer Fair

An initial planning meeting was s= et to take place on Monday 19^th May, 8pm at Di Cole’s house, 8 Clumber Road.

Diary date to attend meeting

19^th May, 8pm

5

Refreshments for Sharing Assemblies

After a discussion about the adva= ntages and disadvantages of providing refreshments for parents at the sharing assemblies it was decided to put this on hold and consider providing refreshments at the Christmas plays in December.

Revisit at September PTA meeting =

September 08.

6.

PTA Recruitment

It was noted that there were very= few new parents of reception children getting involved in PTA events. Kate and Am= anda have children in Mrs Ault’s class and agreed to speak to the recept= ion teachers about possibilities to promote PTA activities to parents.

It was also suggested to promote = events using flyers in book bags to reach parents who do not routinely come into school.

Leila to draft ‘recruitment= ’ letter to parents

7.

Fundraising and spending

This agenda item was deferred unt= il the next meeting due to Tori’s absence.

<= /o:p>

8

Any other business

School Disco - Miss Ball mentione= d that the school hall was already being used on the night of the original date = set for the end of term disco. A new date was agreed – Friday 11^th= July. Amanda agreed to oversee organisation of the event. Kate agreed to forward details of a new entertainer she had found through Sheffield NET mums.

Coffee Mornings – Di mentio= ned that it was very important to have enough volunteers at these events to ensure safety at the events.(i.e. not leaving teapot with hot water etc unattended) Di to check wit= h Tori and Emma that they are still available to help run the coffee morning on = the 29^th April.

9

Next Meeting

The next meeting will be on the 1= 1^th June at 7.45pm Nether Green Infant School



Item No.	Discussion	Action	Date
1	Sponsored Bounce. The bouncy castle has been booked= and will be delivered on Tuesday afternoon. The whiteboard will be put up in = the school hall for people to sign up to help with safety spotting on the day= . It was also suggested to produce a flyer asking for volunteers and to distri= bute it to all parents via book bags. Di offered to produce and organise distribution of the flyer. =	Di to produce flyer and organise distribution via book bags	23^{rd April} <= /o:p> Week prior to event.
Item No.	Discussion	Action	Date
2	Pampered Chef Fundraising evening Sylvia Bates attended the meeting= to give members more details on the Pampered Chef Evening. In summary the main po= ints shared: -&= nbsp; The event is being orga= nised by Sylvia Bates, Amanda Howarth and Louise Admani. -&= nbsp; To raise funds for the = PTA tickets to attend the event are to be sold at £1 – which incl= udes a free glass of wine. Parents will be encouraged to buy tickets in advanc= e of the event. Tickets will be available from the school office. -&= nbsp; Up to 15% of the sales = made at the event will be donated to the PTA -&= nbsp; The event will be adver= tised by a flyer in book bags, mini posters in all classrooms and a mention in = the school newsletter a week before the event. -&= nbsp; Sylvia and the team hav= e been very successful at getting raffle prizes, to hold a raffle at the event to raise further funds for the PTA -&= nbsp; Members present offered= to help promote the event by selling raffle tickets in the school foyer at morning drop off time. -&= nbsp; Members present also of= fered to help set up event and clear away Leila thanked Sylvia for attendin= g the meeting and organising this fundraising event.	Sale of raffle tickets during mor= ning drop off time. Monday 28^th April – Kate <= /p> Tuesday 29^th April – Emma & To= ri? (coffee morning) Wednesday 30^th April – Leila<= /p> Thursday 1^st May – Helen/Di<= /p>	1^st May, 7.30pm= Week Prior to event
3	Summer Barbecue Leila reported that Madeleine was= happy to co-ordinate the summer barbecue with Tory’s assistance and lots = of PTA/parent volunteers to help on the day. Members present agreed to help wherever possible. A short discussion followed about entertainment/activities for the event. Last year the following were succ= essful:- -&= nbsp; Face painting -&= nbsp; Family Games -&= nbsp; Bouncy castles (one for pre-schoolers and one for older children) Cinnamon suggested it would be us= eful to organise volunteers to organise the family games, which happened more in = an ad hoc way last year. Kate suggested that it would be worth contacting the Archie camp/After school Archie play leaders to investigate if they would= be available to run team games etc.	Leila to liaise with Madeleine an= d Tori to organise planning meeting for summer barbecue Kate to contact Archie organisati= on to investigate costs of their support.	14^th June
Item No.	Discussion	Action	Date
4	Summer Fair An initial planning meeting was s= et to take place on Monday 19^th May, 8pm at Di Cole’s house, 8 Clumber Road.	Diary date to attend meeting	19^th May, 8pm
5	Refreshments for Sharing Assemblies After a discussion about the adva= ntages and disadvantages of providing refreshments for parents at the sharing assemblies it was decided to put this on hold and consider providing refreshments at the Christmas plays in December.	Revisit at September PTA meeting =	September 08.
6.	PTA Recruitment It was noted that there were very= few new parents of reception children getting involved in PTA events. Kate and Am= anda have children in Mrs Ault’s class and agreed to speak to the recept= ion teachers about possibilities to promote PTA activities to parents. It was also suggested to promote = events using flyers in book bags to reach parents who do not routinely come into school.	Leila to draft ‘recruitment= ’ letter to parents
7.	Fundraising and spending This agenda item was deferred unt= il the next meeting due to Tori’s absence.		<= /o:p>
8	Any other business School Disco - Miss Ball mentione= d that the school hall was already being used on the night of the original date = set for the end of term disco. A new date was agreed – Friday 11^th= July. Amanda agreed to oversee organisation of the event. Kate agreed to forward details of a new entertainer she had found through Sheffield NET mums. Coffee Mornings – Di mentio= ned that it was very important to have enough volunteers at these events to ensure safety at the events.(i.e. not leaving teapot with hot water etc unattended) Di to check wit= h Tori and Emma that they are still available to help run the coffee morning on = the 29^th April.
9	Next Meeting The next meeting will be on the 1= 1^th June at 7.45pm Nether Green Infant School