Nether Green Infant School PTA

Nether Green Infant Sc= hool PTA

Minutes of meeting Wednesday 2^nd May 2007, 7.45pm

In attendance:=

Cathy Farmer (Chair), Justine Phill= ips (Vice-chair), Tori Gray (Treasurer), Miss Ball, Tracy Bagshaw, Barbara Godf= rey, Kate May, Leila Prescott (minutes), Sarah Furniss, Di Cole, Emma Edwards, K= im Breakwell.

Apologies: Amanda Forrester, Helen Griffith, Madeleine Thomas.

1.&n= bsp; PTA Website and Newslette= r

Thanks and congratulations to Madel= eine and Tori for these.

Tori requested ideas for projects t= o fund – “spends” – to put on the website for parents to v= ote on. It was agreed that the PTA should raise funds for the following project= s: playground sunshade (costed at around £5000), a video camera and a trip or event= for each year group (this year: Yr 2 – Leopard Tour workshop; Yr 1 – Yorkshire Sculpture Park trip; Reception – Tracy Bagshaw agreed to th= ink about an appropriate activity, possibly a field trip related to their ‘Transport’ topic). PTA also agreed to fund the recent visit of= the Leopard performance for all classes. It was agreed that the PTA should be publicly credited for any events they subsidise (on the permission slip or = in the newsletter?).

2.&n= bsp; Sponsored Bounce

Sponsor money still coming in. Tori= found a shortfall of £60 on money received so far and found the system for collecting the money from the children to be rather chaotic (wads of loose money, no envelopes, no attached forms, etc). Miss Ball, Mrs Bagshaw and To= ri agreed to try and sort this out. £50 was allocated for a prize for the highest-earning class.

3.&n= bsp; Coffee Mornings

Miss Ball and Emma Edwards said tha= t there had been positive feedback from parents regarding these. Phoenix card stall= had worked well although it had arrived late. It was suggested that perhaps the cards could be delivered the day before to avoid this in future. Other suggestions: leaving out a ‘donations’ pot for coffee/PTA; PTA members should wear name badges to be easily identifiable; the day of the coffee morning should rotate to make it available to as many parents as possible; each coffee morning can have a particular focus publicising the n= ext scheduled PTA event. Grapes and breadsticks were agreed to be appropriate snacks, and it was suggested that homemade biscuits would go down well. Any volunteers?

&nb= sp; Future Coffee Morning Dates=

Thursday 24^th May – focus on selling tickets for / publicising BBQ

Wednesday 27^th June – recruitment for = Summer Fair volunteers

4.&n= bsp; Quiz Night – Friday 11^th May, 8-10.30pm= .

Emma was congratulated on her flyer. Discussion about raffle and personnel requirements. Cathy to track down cup, check that caterers supply plates etc. Justine to bring corkscrews, Tori to bring wine glasses. Group feeling fairly confident about the event selling enough tickets to go ahead. Tori explained the “Golden Ticket” incentive – 12 tickets to win a bottle of wine.

5.&n= bsp; BBQ – Sat 16^th June, 4.30 – 7.30pm.

Report on BBQ planning meeting that= took place at Madeleine’s house on Thurs 26^th April. Volunteers required – sign up on board – event divided up into separate ar= eas of responsibility requiring ‘area managers’ and helpers. Rota f= or BBQ cooking staff. Ticket prices: £3.50 adult, £1.50p child including food. Attractions include ice pops, bouncy castle, bar. Request t= hat PTA bring along salad donations. Tickets to state bring rugs, footballs, et= c, also a disclaimer on child safety. Veg kebabs and children’s sausages will be available. Giant Connect 4 and Jenga games should be brought along (Barbara? Cathy? to do this). Barbara to investigate Barnsley butcher who c= omes to your event to BBQ the meat he sold you.

6.&n= bsp; Summer Fair - Sat 7^th July, 11am-2pm.

Report on SF planning meeting that = took place at Cathy’s house on Thurs 22^nd March. Raffle: it was agreed that there s= hould be less prizes (the Christmas Fair raffle had a grand total of 84 of these!) and we should sell advertising space in the programme. Sarah has designed a letter for local shop raffle donations – this is available in the PTA= box in the Office. Helen is printing the programmes. Shop duties as follows: Le= ila – Fulwood; Barbara – Ecclesall Road; Amanda – Ranmoor; Ma= rian Parker – Oakbrook; Kim – Nether Green. Sarah has obtained a £50 contribution for raffle prizes from Blundells. It was agreed that= 1^st prize should be £100 pounds worth of shopping vouchers (eg John Lewis) rather than a TV.

Stalls: £25 cost for stallholders. These to include: Phoenix c= ards, plants, Fulwood Hardware. It was suggested that the “pot man” w= ho has a shop at Oakbrook could provide the craft activity in Art room – making coasters, perhaps? (Payment needs to be negotiated – perhaps P= TA to get percentage?) Helen / Cathy? to explore further.

Sideshows: Fulwood Pre-School Nursery to provide outdoor toys; football related event – Steve Adams or Team Theme?; “pick a bottle̶= 1; game. Organ man booked from 11-12. Other music options: Tapton Brass Band?, High Storrs School performing arts students? (Justine to explore High Storrs possibilities.) Balloons – Emma to cost helium canister. Fire engine rides – Emma / Tori to explore this.

&nb= sp;           Next Summer Fair Planning Meeting<= /span>

Wednesday 23^rd May, 8pm at Tori’s hous= e, 25 Stumperlowe Park Road.

7.&n= bsp;     Summer Disco

Tuesday 17^th July, 5.30-7.00pm

Barney Baloney not yet confirmed. I= t was agreed that each child should be given an icepop at the end to help orchest= rate departure safely and effectively.

8.&n= bsp;     Ideas for Autumn term

Bags2School scheme: Miss Ball said that this fundraiser had been tried be= fore but had encountered problems with storage. Sarah kindly offered use of her garage to enable PTA to do this.

Ladies Night: various ideas mooted such as fashion s= how, mini-facials, de-stress alternative therapies, etc. To be discussed further= at next meeting.

Walk: this was a big success last year and will definitely be repe= ated in the Autumn term.

Dates for Autumn term events to be = decided at next full PTA meeting – the last one before the summer holidays. T= hese dates should be available to present in a handout to the New Parents meetin= g.

9.&n= bsp;     Any Other Business=

Gift Aid: Tori to explore relevant implications of= this for PTA.

Plant and bulb sale: 10 people responded to these f= lyers in bookbags. £55 profit made.

After school ice-cream sales: this made some money = last year and it was proposed that we do it again but with a definite organisati= onal strategy this time (it was rather spontaneous last year). Kate May suggested that we should advertise in the newsletter in advance and that we should set the ‘stall(s)’ further back from the road to avoid congestion problems.

PTA Bouncy Castle: Mr Johnson has checked this and established that it still works. PTA should either use it or dispose of it = as it is taking up space. Public liability insurance needs to be checked. Just= ine thought that it might be simpler to keep hiring them if we don’t have this (and maybe even if we do!).

Year 2 leaving gifts: PTA to pay for Y2 teddy bears (last year this cost about £320).

10.&= nbsp; Dates for next meetings

Summer Fair meeting – Wed 23^rd May, 8pm at Tori’s house, 25 Stumperlowe Park Rd.

Full PTA meeting - Wed 20^th June at 7.45pm (Nether Green Infant School foyer)